src=9396587;type=ctpma0;cat=china0;dc_lat=;dc_rdid=;tag_for_child_directed_treatment=;tfua=;npa=;ord=1? Secretary

Corporate

China Taiping
English | 简体中文

Mobile Buy Online

English | 简体中文

  • (65) 6389 6111

Our Corporate Careers

Our Corporate Careers

You will play an important role in helping to achieve our vision.

We are looking for committed individuals to take up the challenge and join us in our mission to provide quality and professional services, implement stable and sound risk management, cultivate a harmonious & interactive corporate culture and contribute to society.

Posted on 20 Jan 2023Full Time

Secretary

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Job Description:

  • Provide full spectrum of secretarial support to the Management
  • Responsible for downloading of circulars from the Group and MAS and ensure proper dissemination to the respective departments as per HOD/General Manager’s instruction
  • Ensure weekly/monthly/adhoc reports requested by Group are submitted by deadlines
  • Update the Management members’ weekly and monthly schedule
  • Coordinate and schedule appointments and meetings for the Management;
  • Ensure meeting documents are given in advance to the Management and attendees as per meeting guidelines and meeting venues are properly set up
  • Take minutes of the Management meetings and follow up on the progress of the meeting action items
  • Preparation of memos, reports and analysis etc as and when required
  • Handle travel arrangement including flight arrangements, hotel accommodations and visa applications etc for the Management members and staff
  • Properly maintain the personnel records of the Management
  • Properly maintain the documents such as memos, agreements signed with external parties and the notices/circulars from Group/MAS/LIA/GIA etc
  • Stand in for the receptionist when she is away on leave
  • Provide support to the Company’s annual functions/events.
  • Perform any other jobs as assigned by the Management / HOD

 

Job Requirements:

  • Degree holder in any discipline
  • At least 2 years of experience as secretary/Personal Assistant to Senior Management
  • Bilingual in English and Chinese (written and verbal) in order to liaise with English and Chinese speaking associates
  • Discretion and trustworthiness in handling sensitive and confidential information
  • Strong organisational and time management skills, with the ability to perform and prioritise multiple tasks efficiently
  • Meticulous and self-motivated with initiative
  • A good team player with good communication and interpersonal skills
  • Proficient in MS Office

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